15 Tips to increase your productivity with Power Point 2007

15 Tips to increase your productivity with Power Point 2007

Here is an ultimate list which will not only give you some hidden features but also increase your speed and productivity with power point.

1) Create Photo Albums: Power point 2007 has an in built feature which lets you create albums within seconds.

• Click on Insert tab.
• Click on Photo Album Icon and choose New
• There you get button, File/Disk which allows you to select images from your hard disk
• Add them and then you can arrange the sequence by using up and down keys.
• After this just click on create and your album is ready. You can add notes to suit your needs.
• You can also add affects; fit your images and others.

2) Quickly Apply Transition affects:

In previous version of Microsoft office it was not easy to apply transition affects. Right click choose and what not. In Power Point 2007 you get Animation Tab in menu which opens up a list of transition affects which you can apply in just one click. This will allow you to make it quick and accurate.

3) Pin Recent Presentations

It’s a tiring thing when you have to open you most frequently used slides and you need to pick up manually. You get some of them listed on your recent open file list but again they get over written every time you open another one. So if you want to make some of the slide to show up permanently in the recent menu, click on the pin button next to file name.

4) Activate The Developer Tab:

If you are making interactive slide show and use Macros with power point 2007 then you need to activate it. When I installed this feature was hidden. To enable it

• Click On office Button (Top left).
• Then on Power Point options.
• Under the Popular Section select Show Developer Tab in the ribbon. Then Click ok.
• You will see a Developer Tab created on the Menu.

5) Accurate Placement of objects like image

When you insert an object like image aligning to an exact position can be done by selecting the object and then moving it with direction keys holding the CTRL button. This gives you movement in pixels and hence better placement. Use the gird view enabled to boost this method.

6) Recording Narrations:

Power point lets you record narrations for every slide. This can be helpful if you availability is not possible when the slide show has to be shown. To record narration:

• Click the Slide show tab.
• Click Record Narration icon.
• Here you get options for setting up microphone.
• If you want to start from current slide just select Current Slide, else it will be from starting.
• Save at the end and you will be asked if you want to save the timings for each slide.

7) Save presentation to Power Point 97-2003 format:

Its one of the common problem that slide show created in higher version don’t tend to open in another computer which is running previous version of Office 2007. In case you don’t see the option to save in 97-2003 formats, do the following to enable it.

• Click on office button ( Present at top left)
• Click on Power Point option.
• Go to save in left pane
• Click on drop down menu for Save Files in this format.
• Choose PowerPoint Presentation 97-2003.

8) Setting up Layouts:

By Default Power Point 2007 gives you a layout which contains footer, a header and some list items in the body area. Now suppose if you want to change it to some custom every time you want to create a slide show,

• Go to View tab of menu
• Click on Insert Place Holder drop down icon.
• Choose the type of media you want to put in.
• Next Click and drag a box of size you want. That’s it.

9) Page Setup for presentations:

Depending on type of projector or screen, it is a better option to change the presentation accordingly. A standard 4:3 resolution will look bad on wide screen like projectors. To change the page setup simply

• Go to View Tab and Click on Slide Master.
• Click on Page Setup icon.
• Here you can set for custom or available presets.

10) Using Smart Art:

Smart arts are designs and shapes which can be used to improve the presentation looks. The advantage of this is they change color according to your theme unlike normal text which doesn’t.

• Go to Insert Tab > Smart Art Icon
• A wide variety is found here which you can use. This also gives a live preview.

11) Custom Animation:

This is one of the coolest parts if you want to give lot of affects to your slideshow, specially when it’s a picture album.

• Go to Animation Tab
• In the middle u will see lot of square boxes which are actually affects.
• Hover over each of them and you will see a live preview.

12) Create custom slide show

13) Disable image compression

14) Deliver presentation on two monitors

15) Change resolution of slide show on fly